Trip Procedures

All vehicles on trips must be roadworthy and road registered and have:

1. Requirements

• All vehicles on trips must be roadworthy and road registered and have:

• towing point front & rear;

• snatch strap or tow rope with eye splice each end;

• axe or bow saw;

• spade.

• All vehicles to have at least third party property insurance.

• Members proceeding on trips of long duration should carry emergency food, water and warm clothes.

2. Procedure

• The trip leader shall call a group meeting prior to the start of the trip, reminding members of convoy rules and appoint a Tail End Charlie (TEC).

• Members shall observe road rules at all times.

• Members must identify vehicles in front and behind.

• The driver is responsible for the following vehicle. At intersections the driver must not move on until the vehicle behind is turning into the correct road or track.

• Should the convoy become separated and you reach an intersection where there is no vehicular indication of the next stage, pull to the side of the road and wait for a member of the previous party to return. Do not proceed any further except on explicit radio instructions from TRIP LEADER or TEC.

• ((i) The vehicle directly behind the trip leader will open gates, pull over to the side, allow the rest of the convoy to pass through, shut the gate as he found it, and then follow on as the vehicle directly in front of the TEC.

• (ii) If the second vehicle cannot pull aside due to lack of room, Trip Leader to open gate, the following vehicles to stop in turn in gateway to prevent stock from passing, and the TEC to close the gate.

• Keep a safe distance behind the vehicle in front at all times especially in hilly country, heavy dust, wet roads and after deep water crossings.

• Allow the vehicle in front to clear obstacle before you attempt to follow. Upon clearing obstacle remain in sight until the following vehicle also clears the obstacle, then move to safer ground or continue.

• Always use existing tracks and clear any obstructions on the track where possible, otherwise select detours which will cause minimal damage to the environment. When damage is caused endeavour to repair said damage.

• TEC is responsible for observing any track damage and must report to trip leader immediately. The trip leader must decide what is to be done about the damage.

• Vehicles wanting to leave the convoy for any reason must wave on remainder of convoy and inform the TEC of his intentions. No vehicle to pass the Trip Leader unless told by the Trip Leader to do so.

• Members are responsible for the behaviour of their passengers.

3. Recovery

• When winching, the operator, appointed by the Trip Leader, will be in charge of the recovery, and, the trip leader may appoint a safety officer, whose directions shall be adhered to by all bystanders present.

• To avoid bark damage when winching, tree trunks are to be protected by suitable padding, or by using webbing. Repair any ground damage caused by the vehicle.

• Use wheel chains ONLY if the safety of the vehicle or its passengers is endangered.

4. Beach

5. General

• Animals on club outings to be permitted as per Trip/Social Leader’s directions. In the case of a Trip/Social where an animal is allowed the animal should be restrained by a lead not more than two (2) metres in length, held either by hand or attached to owner’s vehicle when not inside owner’s vehicle. All fouling of ground shall be cleared by the owner of the animal. Any valid written complaint from a Club Member to the Management Committee, will be investigated and, if proven will result in the animal being banned from future Club activities.

  • NOTE: This may lead to a complete ban on animals from Club activities.
     

• No alcoholic liquor to be consumed by any driver during the driving portion of the Trip.

• No firearms shall be taken on a Club Trip or function unless approved by the Trip Leader.

• Dispose of your rubbish in a proper manner. If receptacles are provided, use them, if not, take rubbish from the site with you for proper disposal later. Burying rubbish is not acceptable. Do not throw your ring pull tops etc on the ground.

• Any driver not complying with the convoy rules or instructions given by the Trip Leader will be referred to the Management Committee for disciplinary action.

• Any person with a problem regarding the trip should discuss this with the Trip Leader. If still not satisfied, then put the complaint in writing to the Management Committee.

The preferred CLUB RADIO CHANNEL is UHF - Channel 17.